Why Copier Leasing is Beneficial to a Company
Although photocopiers are a requirement in many office environments, the costs can tax even the biggest businesses. Contemplate the fundamentals of what most companies want in a copier and you’ll see why: networked to provide duplicating and printing features; options to copy in color; collating; double-sided copying. Some also need more functionality, including high rates, large-capacity and volume, email, and scanning, fast warm up times, and protection features.
A high-end copier may cost over $40,000, and even one that matches an organization’s needs may run into the thousands of dollars. Because of the need for the best technology at a reasonable cost, many businesses consider renting over purchasing.
Costs are the most tangible gain recognized by businesses. Copier leasing lets you avoid large capital expenses, which opens up money for more pressing needs. With IT resources, you are buying the utilization of the machine. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the instance of a copier the ROI comes from its output signal, not the equipment itself. Leasing makes more sense than buying when you seem at it that way, As with any leased IT asset, there may be considerable duty savings available. Talk with an accountant to find out more about the possibility of writing off a copier lease as a business expense.
Copier renting commonly contains a maintenance strategy to retain your device running. For people who have experienced the frustration of a copier disaster, you know how significant a maintenance agreement is. Prices for both the maintenance agreement and the lease are usually set, meaning you know your monthly budget well beforehand. With leasing, upgrading to the next product is not difficult. When the lease expires, you get a completely new device with functions and the most recent features.
Many copier leases charge on a quantity basis. Make sure you have an exact idea of the amounts you produce monthly to know for certain whether leasing is the many cost-effective options for you. You may want to ask your vendor about the absolute minimum copy prerequisite – they might need a base amount of copies each month, if they charge depending on the quantity. A toner typically is not although maintenance is normally included in the rent. Toner cartridges are not cheap so make sure you include the approximate cost for replacements in your budget. Again, a transparent notion of the diversity of copies you produce per month will help with prediction. Components may not always be a part of the maintenance agreement. You must know what is and just isn’t protected.
Finally, make sure it is possible to get a replacement copier if yours goes down.
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